How to plan a group trip without losing your mind

1. Nominate one “trip lead” (but don’t let them do everything)

Every group trip needs someone to create the plan — but the lead shouldn’t manually retype everyone’s bookings. Use a group trip planner app so companions can join and contribute.

2. Agree destination and dates early

Lock the window first. Use a shared poll if needed, then create the trip in TripMate AI so the itinerary has a home before anyone books flights.

3. Create one shared itinerary

Download TripMate, create the trip, and send invite codes. Friends join at tripmate.au/join. Everyone sees the same timeline and map — no outdated PDFs.

4. Import bookings as they’re confirmed

When someone books a flight or hotel, forward the confirmation email to TripMate. AI adds it to the group plan. Email import guide →

5. Fill gaps with AI suggestions

Use TripMate AI to spot free days, suggest activities and balance the schedule before you fly.

6. Share final details a week before departure

Send the invite link again. Confirm everyone has the app or web login. Walk through Day 1 on the timeline together.